Data can be stored securely by connecting remotely to Office 365 services such as OneDrive or SharePoint, or departmental network storage through VPN. Note the options described below are not meant to serve as long-term data repositories.
- Can students access faculty member’s OneDrive for secure storage?
Yes, students can be granted access to a OneDrive file or folder belonging to a faculty member if the faculty member shared it with them through the OneDrive interface. Students also have access to their own O365 storage.
- Can external collaborators also access OneDrive files?
Yes, external collaborators can be granted access to a OneDrive file or folder belonging to a faculty member using the ‘Anyone with Link’ share option. If the file contains level 3 data, it is recommended that prior to sharing the link that files be password protected. For example, this can be done in MS documents such as Word through the menu File > Info > Protect Document > Encrypt with Password. In addition, when using the ‘Anyone with Link’ option, a password may be added to the link itself. This password must be shared with the intended recipient(s) separately.
- Is it safe for my students to use VPN to access/store identifiable data?
Yes, students can securely transfer (access or store) data through VPN
- How do students get access to use VPN?
UTORvpn is available to University Faculty, Staff and Students. It provides secure access via an encrypted tunnel to University resources from off-campus. Dynamic internet protocol (IP) addresses are automatically assigned. To connect, you must install the Cisco AnyConnect software onto your computer. Once installed, connect via: general.vpn.utoronto.ca and sign into the “UTORvpn” group with your UTORid. Visit here for more information on how to set up the UTORvpn.
- Can external collaborators access data through VPN?
No, if you wish to provide access to research files and data with external collaborators, utilize the OneDrive options addressed above.